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HYPERSYS Estate

Run your portfolio like a business, not a filing cabinet

HYPERSYS Estate puts every property, lease, tenant, invoice and maintenance job in one system — so rent arrives on time, service charges reconcile, and owners get statements they actually trust.

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  • Residential, commercial & mixed-use
  • Tenant & owner portals
  • Multi-currency leases
Capabilities

Everything between the tenant and the balance sheet

Portfolio management

Estates, buildings, floors and units modelled the way your portfolio is actually structured — with occupancy, valuation and documents per asset.

Lease lifecycle

Drafting, escalation clauses, rent reviews, renewals and terminations — with alerts long before a lease lapses or a rate review is missed.

Rent billing & collections

Automated invoicing on every cycle — annual, quarterly or monthly — with reminders, online payment links, receipts and an arrears ledger that runs itself.

CAM & service charges

Common-area maintenance budgets, apportionment by unit or square foot, expense tracking against the fund, and transparent year-end reconciliation statements for tenants.

Maintenance & facilities

Tenant-raised tickets, planned preventive maintenance, vendor work orders with quotes and SLAs — HVAC, elevators, utilities and all.

Tenant & owner portals

Tenants see bills, pay online and log issues. Property owners see occupancy, income and statements — without calling your office for either.

Money, on time

Collections that don't depend on someone remembering

Arrears grow in the gap between "invoice sent" and "anyone noticed it wasn't paid." HYPERSYS Estate closes that gap with a billing engine that invoices on schedule, chases politely and automatically, and posts every payment against the right lease the moment it lands.

  • Payment gateway integrationCards, ACH bank transfers and digital wallets through leading payment gateways — receipts issued automatically.
  • Smart dunning sequencesReminder schedules by tenant class — from a gentle nudge to formal demand letters, generated from templates.
  • Owner remittances & statementsManagement fees deducted per mandate, net rent remitted, and a clean statement for every owner, every period.
  • Owner tax reporting, readyYear-end owner statements and 1099-ready rental income reporting per property and per mandate.
−50%typical arrears reduction within two quarters
94%+on-time collection rate achievable with automated dunning
1 clickowner statement generation, any period
45 daysadvance warning on every lease renewal & review
Service charge fund · Lakeview Tower
$348K spent of $600K budget · reconciliation current
Who it's for

One platform across the property industry

Property managers

Run hundreds of units across multiple owners with clean separation of funds and reporting per mandate.

Developers

Move from off-plan sales tracking to handover, facility management and service charge operations on one record.

Corporate real estate

Manage owned and leased premises, branch facilities and maintenance budgets across the country.

HOAs & communities

Dues billing, resident communications, access lists and community maintenance — with full transparency to residents.

FAQ

HYPERSYS Estate, asked and answered

Can it handle both residential and commercial leases?
Yes — residential tenancies, commercial leases with escalation and rent-review clauses, short lets and mixed-use buildings can coexist in the same portfolio, each with its own billing rules.
How do tenants pay?
Every invoice carries a payment link supporting cards, ACH bank transfer and digital wallets via integrated payment gateways. Manual payments (cash, check, wire) can be receipted in seconds and post to the same ledger.
Can property owners see their own properties only?
Yes. The owner portal is scoped per mandate — each owner sees occupancy, income, expenses and statements for their assets alone, while you manage the whole portfolio in one place.
Does it integrate with accounting?
Natively with HYPERSYS ERP — rent, service charge and maintenance transactions post straight to the ledger. It also runs standalone with exports and API access for other accounting systems.
We manage properties for many owners. Can funds be kept separate?
Yes. Client money is tracked per owner and per property, management fees are computed per mandate, and remittance statements reconcile to the cent — the separation auditors and owners both want to see.

Bring your rent roll. Leave with a plan.

In 45 minutes we'll show your portfolio, your billing cycles and your arrears process running on HYPERSYS Estate.

Book an Estate demo Request pricing